Employee monitoring: Draining the venom out of BYOD

Employee monitoring: Draining the venom out of BYOD

The age of BYOD is almost here and no matter how hard you try to hold the tide back, you’d eventually have to give in. Of course, the concerns that you or the IT department of your company may have with employee-owned mobile devices connecting to the company network are not without merit, but rather than letting it dictate the terms, it’s better that you embrace BYOD, albeit cautiously.

One way in which you can let the employees enjoy their personal mobile devices at work while still protecting your reasonable interests is by using a tracking software. This can be a bit tricky, but we’ve laid down the basics to help you go about it the right away.

Establish a BYOD policy

Before you start with the surveillance of your employees’ personal mobile devices within the workplace premises, you need to first set up a BYOD policy. This is both extremely important and extremely relevant to what you’re trying to accomplish. In the policy, clearly specify what devices your employees are allowed to bring to work. Also make sure that the policy clearly defines the security policy that would be applicable to anyone bringing their own device to work. Remember to mention monitoring software as one of the security protocols that would be in place. You also need to ensure that the policy talks about the exit strategy, i.e. the time when your employee resigns, in detail so that they don’t take valuable and sensitive data with them.

Communicate and explain the BYOD policy

Once you’ve set up the BYOD policy, you need to clearly communicate it to your employees. Remember, you cannot use a monitoring software on your employees even during work hours without their knowledge or consent, as that can lead to legal trouble. Make sure you explain everything to your employees and remove any queries and concerns that they may have.

Make no compromise on quality

When it comes to selecting a monitoring software, you simply can’t afford to make a compromise on quality just to save a little money. Remember, low quality software can not only prove to be ineffective, but also pose a grave threat to the devices by making them vulnerable to external threats such as malware. Always purchase the product of a trusted and reliable developer, one who that is known to offer high-quality after-sales services such as help and support.

Safeguarding reasonable interests

Install the monitoring software on your employees’ mobile devices. Its best to choose a software that can allow you to remotely monitor the activities on their laptop, tablet, or cell phone. Also try to go with a surveillance product with blocking features and filters to have more control over what the employee can access during work hours. This way, you can prevent them from secretly sneaking sensitive company information through the backdoor, or stream their favorite shows in office.

Different levels of accessibility

If you’re contemplating or have already implemented a BYOD policy, you need to clearly define who can access what data on the network. Ensure that only a selected and trusted few have access to sensitive data, as this would mitigate the threat of data leakage substantially.

While letting the company install a monitoring software on their personal mobile devices may not be the most attractive thing for the employees, they may still be willing to make this compromise for the sake of convenience and comfort. Of course, the employer should also make it a point that they use the tracking software responsibly and not abuse the trust of employees to snoop into their personal lives.

 

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